This is a Risk Assessment for dealing with the current Covid-19 situation in the workplace.
| What are the Harzards | Who might be at risk? | Controls required | Additional controls required | Action by who | Action by when | Completed sign |
|---|---|---|---|---|---|---|
| Spread of Covid-19 Coronavirus | ➢ Staff ➢ Visitors to the premises ➢ Contractors ➢ Drivers ➢ Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions ➢ Anyone else who physically comes in contact with you in relation to your business | Hand Washing • Hand washing facilities with soap and water in place. • Stringent hand washing taking place. • See hand washing guidance. • Gel sanitisers in any area where washing facilities not readily available | Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. | |||
| Cleaning Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as Pumps, door handles, light switches, Costa Machine, card terminals using appropriate cleaning products and methods. When cleaning areas that have a heavy footfall such at the forecourt a 2m radius should be coned off to protect the employee form people breaking the 2m rule. This can be expanded to the shop floor by use of wet floor signs where necessary. | Encourage staff to report any problems Posters, leaflets and other materials are for displayed. Hourly risk assessment checks carried out. | |||||
| Social Distancing Social Distancing -Reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health Agency Taking steps to review work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time. Also relocating workers to other tasks. Redesigning processes to ensure social distancing in place. Conference calls to be used instead of face to face meetings. | Posters in store and on pumps to advise customers One way systems to be used where possible Site to operate 1 customer at a time in small stores. Rigorous checks will be carried out by line managers to ensure that the necessary procedures are being followed. Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it. Management checks to ensure this is adhered to. See site appraisal checks and hourly risk assesments | |||||
| Sneeze/Cough Screens Sneeze/Cough screens to be used in areas where the 2m rule cannot always be enforced such as till points as a way of physically protecting staff from cough/sneeze droplets | Where possible, customers should be encouraged to scan their own items by turning around the scanner and contactless used as a preferred payment method, this will reduce the risk of contact between the 2m | |||||
| Wearing of Gloves An adequate supply of these will be provided to all staff should they wish to wear them | Staff to be reminded that wearing of gloves is not a substitute for good hand washing | |||||
| Wearing of face masks/coverings An adequate supply of these will be provided for all staff and distribute for employees to wear should they wish to wear one | We strongly recommend that all staff members wear a face mask/covering in instances where the 2m rule can not be adhered to in line with government advice. This may be the case in confined spaces such as small sales areas, stock rooms, till Areas with more than one POS, toilets, containers, offices etc | |||||
| Symptoms of Covid-19 If anyone becomes unwell with a new continuous cough or a high temperature in the workplace they will be sent home and advised to follow the stay at home guidance. Line managers will maintain regular contact with staff members during this time. If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken | Line managers will offer support to staff who are affected by Coronavirus or has a family member affected. Should there be a confirmed case of COVID 19 of a staff member then all employees who have been in direct contact with the said employee will be asked to have a test and maybe asked to stay off work until the results have been confirmed. | |||||
| Mental Health Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help | awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help Site specific information the results have been confirmed. Regular communication of mental health information and open door policy for those who need additional support. Mental health information and support available on intranet, and posters displayed in stores. |